Transforming Healthcare: Know About Advantages and Essentials of Digital Health Records

Oct 05, 2023
4 Mins Read
Transforming Healthcare: Know About Advantages and Essentials of Digital Health Records

The Health Information Technology Act (HITECH Act), which was passed into law in 2009, brought about a revolution in the healthcare sector by pushing insurance companies, healthcare facilities, and providers to increase the accessibility of electronic information. In the past, electronic health records were utilized by fewer than 10% of hospitals.

The Centers for Disease Control and Prevention estimate that 90% of physicians currently utilize an electronic medical records system, illustrating how widely and swiftly HITECH has been adopted.

By digitizing medical records, healthcare providers can enhance their diagnostic abilities, expedite patient referrals to specialists, and increase the accuracy of their bills for services rendered. This article provides a summary of the advantages of medical record digitization for clinics and hospitals of all sizes.

It also examines key facets of digitalization in the healthcare sector that companies can leverage to increase the efficiency of medical record digitization and thereby boost employee productivity and patient satisfaction.

What is the Digitalization of Health Records?

Medical record digitization is the process of transferring paper medical records into an electronic format for data management, archiving, and retrieval.
Digitizing medical records involves converting patient data into digital files. This makes it possible for clearinghouses, insurance companies, hospitals, and doctors to store and manage medical records online.

Healthcare providers can help with the conversion process in a number of ways, including by using electronic intake forms, physically entering data from physical papers into computer database systems, or scanning or imaging the documents to convert them into digital files.

Digitization is part of the larger trend of digital transformation that the healthcare industry is currently experiencing.

In order to provide and receive healthcare services, patients and healthcare providers are increasingly using electronic patient portals, telemedicine integration, electronic scheduling and data delivery, and other technological advancements.

Healthcare organizations that are digitizing their operations must keep in mind that electronic protected health information, or e-PHI, is subject to the same security and privacy regulations as its physical counterpart, protected health information (PHI), as established by the Health Insurance Portability and Accountability Act (HIPAA).

What Kinds of Medical Records Need to Be Digitized to Meet HIPAA?

Healthcare institutions can digitize many medical records. These digital documents can be securely maintained in EHRs or HIPAA-compliant cloud storage. 

A professional document scanner can digitize: 

  • Referrals
  • LAB reports
  • The medical history
  • Progress notes
  • A treatment plan
  • Insurance documents
  • Physical exam findings
  • Patients’ demographics

The Advantages of Digitalization in the Healthcare Sector

1. Improving Access to Healthcare

Enhancing access to healthcare services, especially in isolated or underprivileged places, is made possible via telemedicine integration, which is transformative.

The development of videoconferencing has enabled patients to conveniently get medical advice and guidance from healthcare specialists without the need for physical travel, thereby enhancing healthcare accessibility and lowering time spent on transportation.

2. The Empowerment of Patients in Health Management

Patient portals are empowering individuals by providing them with access to their medical records.

People can now actively engage in the decision-making process regarding their healthcare, which leads to better health outcomes and a greater understanding of the situation. This improved accessibility was recently acquired.

3. Enhancing Data Storage and Accessibility

Cloud-based Electronic Health Record (EHR) systems have enabled modern data storage in the healthcare industry. The aforementioned characteristics encompass enhanced accessibility, robust data security, and scalability.

In addition to providing benefits to healthcare organizations, this cloud-based electronic health record ensures that patient data will be readily available when needed.

4. Strengthening the Security of Data

The current state of data security in the healthcare industry is significantly improved by the application of blockchain technology.

A level of data security that has never been achieved before is possible when you use blockchain technology or tamper-proof health records to give patients greater control over their data access. This is crucial for the healthcare industry.

5. Helps doctors make better decisions

Medical decision-making is aided by the data and recommendations from these sources, which improves patient care and treatment outcomes.

Tools for clinical decision support(CDS), can improve decision-making for healthcare professionals.

6. Authenticity of Data

Regarding the integrity and validity of electronic health records, digital signature Integration is important.

 Blockchain technology offers additional protection, protecting the integrity and authenticity of health records by preventing any unauthorized modifications or tampering.

Key Elements of Digitalization in the Healthcare Sector

1. Seamless Transition to Digital Records

The EHR Implementation systems must be a part of the digitalization process. To fully take advantage of digital health records, a seamless transition from paper to electronic documentation is essential.

2. Data Exchange Connecting

Encouraging coordinated care and improving patient outcomes are made possible by the seamless exchange of data between healthcare organizations. Interoperability allows different healthcare systems to communicate with each other effectively.

3. Customized Insights for the Healthcare Sector

A more comprehensive picture of an individual’s health can be obtained through the data collected by smart devices and mobile apps. They are able to take control of their health and make educated decisions as a result. Healthcare providers may find useful personalized information from patient-generated health data.

Wrapping It Up

With numerous advantages, the process of digitizing health data is an indication of a significant shift in the healthcare sector.

However, it’s critical to comprehend the fundamental concepts—such as connectivity and appropriate use of electronic health record (EHR) systems—that underpin this shift.
The use of digital health data improves the quality of patient care, so embracing these technological advancements is necessary to foster a more resilient and connected future.



What is the digitalization of health records?

What are the types of Digitization?

Why is it so important to scan medical records?

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